This privacy policy sets out how The Toller Porcorum Village Hall trustees (the data controller) operating this web site ( will store and use information relating to you. We are fully committed to protecting your privacy. Once you choose to provide us with any information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy policy.

If you have questions about how we use your data or what we do to protect your privacy, please don’t hesitate to email the Committee Secretary.

How we use your information

When you visit our website, we will collect the following information:

Type of informationWhy we need it
Your device IP addressAnalysing web page traffic so we can improve our web site.
To protect our website from fraud or malicious software
When and which pages of our website you visitTo improve our website
The device you are using to access our website (operating system, screen resolution, browser type)To improve your website visit by displaying it in the best way for your device
Sharing your information

We will never sell, distribute or lease your data to any third party unless required to by law.


What is a cookie?
A cookie is a simple text file that is stored on your computer or mobile device by a website’s server. Only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier as well as the site name. You can read more about cookies on the About Cookies website.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

How are cookies used?
Cookies do lots of different jobs, including letting you navigate between pages efficiently and generally improving your experience of a website. Most websites you visit will use cookies to improve your user experience by enabling that website to “remember” you, either for the duration of your visit (using a “session cookie”) or for repeat visits (using a “persistent cookie”).

If a website doesn’t use cookies, it will think you are a visiting the website for the first time every time you move to a new page on the site – for example, when you enter your login details and move to another page the website won’t recognise you and it won’t be able to keep you logged in.

How do we use cookies?
We use cookies to improve your browsing experience by doing things like:

  • Analysing web page traffic so we can improve our web site.

We also use them to maintain the security of our website, determining if you are logged in user, visitor or a bot, as well as identifying repeat visitors and allowing country blocking.

You can read our cookie policy here.

Accepting or Declining Cookies
When you first land on our website, we’ll show you a message to let you know that we use cookies, and to ask for your consent to store them on your device. You can disable cookies if you prefer within your internet browser settings. This may prevent you from taking full advantage of the website. To learn how to disable cookies we suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Links to third party websites

We may occasionally provide links to third party websites to help you find other relevant information. Please be aware that any such site will not be governed by this privacy policy, and we therefore cannot be responsible for the protection and privacy of any information which you provide whilst using it. You should exercise caution and look at the privacy statement applicable to the web site in question.

Your rights

When it comes to your personal information, you have the following rights:

  • The right to be informed about how we use your information
  • The right to access any information we hold about you
  • The right to correct any inaccurate information that we hold about you
  • The right to request that we delete information that we hold about you
  • The right to request that we stop processing your information i.e. using it for any or all of the purposes set out in this privacy policy
  • The right to access your information in such a way so that it can easily be transferred from environment to another in a safe and secure way
  • The right to object to, and opt-out of our email marketing at any time

We will always ensure that our services are made available to you in a way that makes it easy for you to exercise any of these rights, at any time. If you have any questions or wish to exercise your rights, please contact us.

Changes to our Privacy Policy

From time to time, we may update our privacy policy to reflect changes in the way we provide our services to you, or in accordance with changes in data protection law. We encourage you to stay familiar with our privacy policy, but rest assured that If any significant changes are made, we will let you know.

If you have any questions about any changes we make, you are entitled to invoke any of your rights as set out above. We also encourage you to contact us.

How to contact us

We welcome all feedback, good or bad. If you:

  • Have any questions about how we collect and use your information
  • Would like a copy of the information we hold about you
  • Would like to update or remove any of the information we hold for you
  • Would like to exercise any of your rights explained above

You can either email us at or write to us at:

The Secretary
Toller Porcorum Village Hall
Church Mead
Toller Porcorum

This privacy policy was last updated on 09 January 2020.